How to Deliver the Project on time?

There’s a quite common phrase “Time is money”. Whatever field or department we look into; time has always been an important factor. Whether we talk about submitting assignments back in our university period or we have to pick up a train; time is the key element in every department. It neither waits, nor returns. We have limited time in our hands and we never know when will it end.

Talking about IT sector specifically, we can see importance of time at every stage. Whether it is developing or testing a software or it’s deploying that software or it’s related to receiving payments against that particular project. Each module demands to be implemented in its allotted time.

Let’s analyze deeply about one of the main modules mentioned above “Delivering the projects to client”. This is the most crucial of all the phases. This phase is the one which requires time management the most. If one fails to manage time in that particular step, this will have a gloomy upshot on the overall project. Delivering projects to the client on planned time has been become very essential today. Why? Here’re the reasons.

It helps companies to gain client’s confidence. If a customer finds a company taking deadlines seriously, he may consider that company in his future projects. Resultantly the company will achieve a good reputation among industry due to client’s continuous positive feedback. In this way the company will be able to earn attention of customers.

But it has been seen that most of the companies despite putting all their efforts throughout the project, fail to meet the project deadlines. They develop the features good, test them fully and properly but often there used to occur a delay in delivering project to client. If this situation continues to grow, this will annoy the client, the company will start losing its clients and in consequence, the breakdown of company will happen.

We have discussed much on how important it is to deliver projects timely, let’s now have a look why delay happens, how we can overcome the delay and achieve our goal.

Clear Understanding of Scope

Delay in every domain leaves a pessimistic impression. In order to avoid this delay and meet the deadlines, we should have a well cleared conception of what we have to do. Note down what’s the goal and scope of the project. What are the requirements, what will the workflows look like? This is very crucial. We should be very glassy about what we actually have to implement because if we have a vague image in our mind from start of project, we will not get sure about scope till end and this will directly affect the deadlines. To refrain from this situation, we must first have a thorough understanding of the whole project.

Come Up With Proper Planning

Initially before starting implementation, the team must gather up and design a proper schedule for the whole project. First know about the scope of the project, break it down into smaller chunks. Follow the SDLC process perfectly.  Allocate proper time for each step keeping in view their complexity. For perfect delivery of project, there must need a proper planning since the start and if we lack in planning phase, we must end up with deadline exceeded for completion of the project.

Providing a Realistic ETA

In order to get your project free from delays, the project manager must design a perfect time estimation report for the project. Here a good ETA means that you are fully aware of the scope, objectives and requirements of the project. You have a clean hypothesis that which module can take how much time. Give estimates of each stage keeping in mind that there should be a chance for improvement. This doesn’t mean we should end up demanding too much extra time for the project leaving a poor impression on customer and hence on the company’s honor or give an extra short estimation being over smart trying to show client that you can complete it too quick but ending up in exceeding the deadlines.

Taking Deadlines Seriously

This is a salient factor which can’t be ignored. If a team considers the deadline for project delivery to be significant, it will try to finalize the project considering deadline the ultimate limit for delivery. The companies who know the merit of time management, know the importance of deadlines and thus never fail in delivering project on time.

Give Proper ETA for QA Cycle

This is a very important step but taken for granted by most of the companies, resulting in delay in delivering the project. Often companies don’t consider QA cycle a very important phase compared with development and thus don’t allocate enough time for this phase which it deserves. They either give a very little ETA for QA stage or if given enough time; often utilize that time in development phase. QA is a phase that shouldn’t be taken easy. It requires its own scope of time according to project complexity. All the project’s reliance is depending upon that stage. This is the phase which ensures whether software is ready to be deliver or not and this assurance requires time and when not given enough time, this causes hindrance in delivering project on the planned time. So, to avoid such circumstances, team should squeeze down the time in such a way that we have enough time for testing the project and there’s always a room for fixation of bug.

Spending Too Much Time On One Task

Here comes another primary factor which leads to complications in project release. Sometimes there are some tasks or bugs which are consuming lot of time of developer.  Developer keeps spending time on it trying to fix it. This is a good thing in sense that we should never lose hope and keep trying but this is not a quality approach especially when we are following waterfall methodology for developing the software where the client is very inflexible about the deadlines. Here we should come up with some other solution because it’s directly hitting timeliness of other modules. Mention the issue in problem description or involve the team leader so team could devise a smart plan accordingly.

These are some of the points following which can never cause delay in project delivery.

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